500 delegates, from 42 countries, 3 years in a row

Client

Healthcare

Delegates

500

Location

Portaventura, Rome, Berlin

Deliverables

AV & production
Branded giveaways
Delegate management
Destination sourcing
Entertainment
Event & venue branding
Onsite management

Original thinking year after year

With an international delegation of 500 travelling from 42 countries for a sales kick off, the aim of the conference was to motivate, inspire and be flawless in its execution to achieve these goals 3 years in a row.

The client always looks to make the next event special in a different way to the previous year. This gives us a great opportunity to demonstrate originality in our ideas. Every event delivered is fresh and exciting year after year.

The small details make a big difference

Conference schedules rarely give delegates time to explore local sites, so we aim to incorporate exciting and authentic local experiences that wouldn’t be possible on a tourist visit. Taking over Berlin’s largest market for a welcome dinner extravaganza was no easy feat, but we were able to arrange an exclusive open evening, branded to the event where delegates could browse the stalls while enjoying unlimited local food and drink.

Moving 500 people around 20-30 meeting rooms, in 5 minutes, two or three times a day has the potential to create chaos. Perfecting logistics is something we take time over and is unequivocally as important as the fun, creative elements of the event.

A combination of dedicated, experienced staff, crystal-clear signage and a focus on the minute details ensures a smooth, hassle-free event. Details like this may go unnoticed by attendees but that‘s the aim – if we’re doing our job REALLY well, they’ll hardly notice we’re there!